Box 10, 3900 Arthur Drive, Delta BC V4K 3N5
1 604-946-2611

Volunteer Service Areas

  • Police Information Check

    Parent volunteers who will be with SHS students unsupervised by a teacher must have a Police Information Check* done.  This applies to parent volunteers who are drivers, library workers, teacher helpers outside of the classroom, and those helping with certain extra-curricular programs such as Mini Hoopers Basketball.

    Note: There is no charge for this process for school volunteers (who are residents of Delta) however you must bring a copy of the SHS Cover Letter (see attachment below) to proove your affiliation with the school.

    *The police information check involves a criminal record check and vulnerable sector check.  More information (including detail about the required identification documents) is available at the Delta Policy Department website: http://deltapolice.ca/services/infocheck/


    Instructions for residents of Delta**:
     

    1. Download the SHS cover letter attached to the bottom of this page and take it in person to the Delta Police Department in Ladner.

      4455 Clarence Taylor Crescent
      Delta, BC  V4K 3E1
      Phone: 604.946.4411

      Business Hours: 7am-7pm, open 7 days/week

    2. At the police department you will complete consent forms, and submit those along with the SHS cover letter, and present the required government issued identification (ID). Read about the accepted forms of ID here: http://deltapolice.ca/services/infocheck/
    3. When the results are ready your document will be mailed to your personal address, unless you specify that you want to pick up your document in person at the police department.  
    4. When you receive your record check document, please bring the original document to the school office.

     

    Thank you for your attention to this matter and for all the hours of volunteer work you give to the school!

    **Residents of other municipalities will need to apply with the police department in their municipality of residence, and may need to pay a fee for the background check despite your applying as a volunteer at SHS.  Richmond residents, please take this SHS cover letter addressed to the Richmond Police Department.

  • Auction Gala

    Read the Job descriptions below then go to the On-Volunteers website to sign-up and view more specific details like start and finish times.

     

     

    Pre-Event

     

    Stage Prep:  

    Auction Descriptions:   

    Auction Solicitor Helpers  

    Auction Item Pick-up:   

    Dinner Dance Tickets Sales 

     

    Friday

     

    Gym, Hallway and Library Set-Up:   

    Catalogue Assembly:    

    General Room Decor:   

    Table Decor:   

    Silent Auction Set-up

     

    Saturday Morning / Afternoon

    Silent Auction Set-up: 

    Kitchen Prep:  

    Silent Auction Monitor:  

    Saturday Set-up:    

     

    Dinner Dance - During The Event

     

    Kitchen Helpers: Available shifts (9:30-1am) 

    Registration:   

    Games Leaders: Shifts available (8-11pm)  

    Raffle Ticket Sales and 50/50 Sales 

    Bar Ticket Sales: .

    Bar Helpers:  Available (5-1am)  

    Auction Item Distribution:   

    Goodnighters / Doorman:   DOUBLE HOURS!  from 9pm - 1am

    Cashier  Library  :   

     

    Dinner Dance - Post Event

    Gym Clean-up:   DOUBLE HOURS! from 1-3am. A

    Sunday

    Final Clean-up:  

  • Kitchen and Hot Lunches

    Kitchen Clean Up Coordinator(position filled by Keri Frasca) Plan and manage the clean up of the kitchen on a weekly basis.

    Hot Lunch Coordinator(position filled by Lily CheungPlan, order and manage the delivery of food for our monthly Spirit Days.

    Hot Lunch Helpers: Assist in the preparation and delivery of hot lunches on the monthly Spirit Days

    Concession at Sporting Events: Prepare and sell coffee, drinks and pre-packaged foods at sporting events in the gym. 

  • Yearbook

    Please contact Mrs. Chapman for details.
  • PEC

    The Parish Education Committee (PEC) assists the Pastor in the operation of the school. The PEC is composed of the Pastor, the Chair and six other members. Five members are elected and the Pastor appoints two members. Eligibility, term of office and responsibilities are outlined in the CISVA Policy and Reference Book. The PEC meets monthly. All members are expected to be in attendance at all meetings. The Chair heads all Education Committee meetings.

    The main PEC roles and various subcommittees are as follows: (These may be permanent or temporary)

    The Chair
    The Chair of the PEC is to work closely with the Pastor and the Principal. The responsibilities of the Chair are listed below.

    • Chair all meetings of the PEC;
    • Prepare a meeting agenda with Pastor and Principal;
    • Ensure that a quorum is present;
    • Ensure that policies and decisions of the PEC are executed;
    • Make available to members information that is distributed by the Central Office of the CISVA;
    • Process all correspondence on behalf of the committee;
    • Represent the PEC at Parish Council meetings;
    • Ensure that all duties of PEC officers are executed;
    • Be a signing officer on PEC documents.

     

    The Vice-Chair
    The Vice-Chair of the Education Committee has the following responsibilities:

    • To be acting Chair during the Chair‘s absence;
    • To be the Society delegate/representative;
    • To carry on any other duties as assigned.

     

    The Treasurer
    The Treasurer of the Education Committee is responsible to the PEC for reporting the re-ceipt of all monies received by Sacred Heart School as income or disbursed for school ex-penditures on behalf of either the CISVA or Sacred Heart School. Other responsibilities of the Treasurer are:

    • Ensure that all monies described above are held and operated in bank accounts under the title of the CISVA or Sacred Heart School;
    • Share responsibility with the Pastor for the supervision of bank accounts under the above named titles;
    • Ensure that an effective accounting/bookkeeping system exists to properly and accu-rately record all financial transactions;
    • Be a signing officer on all Sacred Heart School bank accounts;
    • Monitor expenditures and receipts with regards to the budget.
    • Coordinate the preparation of an annual budget in consultation with the Pastor, other PEC members, office manager and the Principal;
    • Submit to PEC members a monthly printed financial report.

     

    The Secretary
    The secretary of the Education Committee has the following responsibilities;

    • Ensure proper and thorough reporting and documentation of all meetings;
    • Take attendance at all committee meetings;
    • Distribute to all members of the committee the minutes of the previous meeting;
    • Ensure minutes are received by members at least one week prior to meetings;
    • Collect reports from sub committees;
    • Reply to and process Education Committee correspondence in consultation with the Chair;
    • File all correspondence, minutes and reports.

     

    Fundraising Representative

    • To oversee the fundraising in the school and to be a liaison between the two major fundraising committees (e.g. Dinner Dance Auction and Walkathon).
    • Bring proposals for fundraising to the PEC
    • Provide a monthly report to the PEC as needed

     

    Parent Participation Representative

    • Coordinate and monitor the parent participation program including updating the parent participation forms included with the yearly registration package;
    • Communicate all pertinent information to the parents;
    • Consult with the Pastor, Chair and Principal regarding any parent requests for reduc-tion in hours;
    • Bill and follow-up with all families for non-fulfillment of participation hours and maintain communication with the office manager/bookkeeper
    • Provide a monthly report to the PEC as needed

     

    Uniform Representative

    • Be a liaison between the uniform supplier and the school
    • Organize the uniform ordering dates
    • Facilitate the sale of second hand uniforms
    • Ensure, with the School Administration‘s help, that students are adhering to the uni-form code.
    • Bring any uniform concerns or possible changes to the PEC
    • Provide a monthly report to the PEC as needed

     

    For more information about the PEC, please contact our current President, Tracey Derrheim 

  • Supervision

     

    Playground:  Lunch recess 12:00-12:30, 1day/week, ~ 20hrs yearly total

    Please note:  You will need to complete a criminal record check if you plan to volunteer for lunch supervison.  Delta Police requires (2) Pieces of ID to complete the check.

     

    Organized through the school:

    Crosswalk: Afternoon M,T,Th,F 2:55-3:25 & Wed. 1:40-2:10, 1day/week, ~ 40hrs yearly total

    Parking Lot: Morning 8:20-8:50, 1day/week, ~ 20hrs yearly total

     

    Please contact the volunteer coordinator Monica DeBoer for more information.

  • PREP and Children's Liturgy

    PREP Teacher: Tuesday Evenings. 25-50 Hours.

    Assistant Teacher: (information coming soon)

    Children's Liturgy Leader: 9am Mass on Sunday's.  10 Hours total.  Some prep time required outside of Mass times.

  • Library

    For more information or to sign-up, please contact the Volunteer Coordinator.

     

    Library Volunteer Coordinator: (position currently filled) This is a single position which is ongoing throughout the school year.  Responsibilities include:

    • recruiting library volunteers by writing announcements for the  Newsletter and the website, as well as recruiting volunteers at the AGM.   
    • updating a library volunteer schedule before each term of the school year
    • updating volunteer contact information 
    • scheduling volunteers for training sesssions
    • communicting with all library volunteers to keep everyone up to date on the library schedule

    Book Buying: This is a single position which is ongoing throughout the school year. Responsibilities include:

    • ordering books online, requesting invoices and product be shipped to the school.
    • staying within a yearly budget.
    • using a 'library collection assessment', the Library Catalogue & an ongoing wish list to focus your book buying from a number of Resellers/Publishers
    • review marketing material from various Publishers and suggesting possible purchases to the Librarian.

    Book Fair Coordinator:This is a single position which occurs twice a year, usually in late October and early April. Responsibilities include:

    • Communicating with a Scholastic Representative and the School Librarian to schedule our two book fairs
    • ensuring that all library volunteers have organized and distributed all promotional material at least one week before the Book Fairs.
    • managing Book Fair volunteer sign up and sending reminders to them before their shifts.
    • Organizing the set-up and clean up of tables and books before and after the events
    • Managing and training the Book Fair Volunteers
    • Scheduling classroom visits to the book Fair.
    • Book Fair Accounting and managing the float.

    Book Fair Set-Up:  Moving tables, chairs and books to set up an appealing display of the books for sale. 

    Book Fair Sales: Involves selling books and managing table displays. There are normally three or more shifts each day throughout the Book Fair and the times and dates will vary.  The Fairs usually take place in the Fall and the Spring, and a specific sign-up form will be advertised preceding each fair.    Please Note; These hours are NOT worth double as they have been in the past.  

    Reading Club Leader: We run two Book Clubs each year; The Reading Link Challenge for the grade 4  & 5 students and the Readers Are Leaders Club for the grade 6 & 7 students.  These clubs are led by teachers but parents are often needed to work with a team to help them prepare for the trivia game challenge.  The teams meet once a week at lunch time beginning in December and contiue until the trivia competition which is held in the early Spring. 

    Book Covering: This job can be done at home or at the school, and requires some special equipment and a little training.  The amount of work fluctuates as the books tend to be purchased in waves.  All new softcover books in the library must be covered by a sticky laminate in order to protect the covers.

    Cataloguing: This job requires a few hours of training at a minimum and it must be done at school.  It is often done by the volunteers who have signed up to work the circulation desk, but can really be done at any time.  In fact, arrangements can be made for you to work in the evenings if this suits you better.  This job involves using computer software and reference books to label and place all new books into the appropriate area of the library.

    Circulation Desk: There are two shifts each day for the Circulation Desk;  8:30-12:00 and 12:00-3:30.  Most volunteers commit to a regularly scheduled bi-weekly shift and continue this schedule throughout the year, although the schedules are made each term to allow for some flexibility.  Responsibilities include;

    • checking books in and out throughout the day
    • shelving, organizing and tidying the books
    • printing and delivering notices to students and teachers
    • placing labels and protective tape on books and performing minor repairs to books
    • gathering book collections for teachers
  • Uniforms, Laundry & Lost and Found

    New Uniform:

    Used Uniform Coordinator: (position filled by Lisa Nykoluk)One parent is needed to organize the used uniforms and periodic sales of these items. The number of hours varies for this job.

    Laundry:  (position filled by Gillian Muir)Throughout the year three parents are needed to wash table cloths, team jerseys, 1st Communion & Confirmation gowns and other miscellaneous items.  The number of hours varies for this job.

    Lost & Found Sorter: (postition filled by Izabel Glazier) Three parents are needed to rotate once a week for the school year to sort and distribute all clearly labeled lost and found items to their rightful owners.  Unlabeled uniforms go to the Used Uniform Inventory and all other unidentifiable items must to be taken to the thrift store at the end of each month.

  • Watering and Gardening

    Please see Mr. Marshall for details.

  • Field Trips / Driving

    Read the Job descriptions below then go to the On-Volunteers website to sign up and view more specific details like start and finish times.

     

    Volunteer Coordinator: (information coming soon)

  • Coaching / Officiating

    Read the Job descriptions below then go to the On-Volunteers website to sign up and view more specific details like start and finish times.

     

    Coaching:

    • Cross Country,
    • Soccer,
    • Basketball,
    • Volleyball,
    • Badminton,
    • Track

    Assistant Coaching: (information coming soon)

    Officiating: (information coming soon)

    Supervising at Track Meets: (information coming soon)

    Driving to Events: (information coming soon)

  • Repair / Building

    For more information or to sign-up, please contact Barry Marshall.

     

    Electrical: Electrician required for new and repair work at the School and Parish Centre. Time, dates, and duration is flexible.  Sorry, we can only accept Licensed electricians for permit work only, due to the nature of the jobs. Larger projects will be announced with work bees to be scheduled on Saturdays. Smaller projects will be announced with work during the week and evenings. Some projects may require lead hands to organize volunteers and arrange for the picking up of materials.

    Plumbing: Plumber required for new and repair work at the School and Parish Centre. Time, dates, and duration is flexible.  Sorry, we can only accept Licensed plumbers for permit work only, due to the nature of the jobs. Larger projects will be announced with work bees to be scheduled on Saturdays. Smaller projects will be announced with work during the week and evenings. Some projects may require lead hands to organize volunteers and arrange for the picking up of materials.

    Painters: Keen painters required for interior work including classrooms and common areas. Minimal experience is necessary. These sessions will be planned in advance and you will be notified at least a week prior. Please wear appropriate clothing, hats and/or gloves. We ask a minimum of 3 hours per volunteer session. Larger projects will be announced with work bees to be scheduled on Saturdays. Smaller projects will be announced with work during the week and evenings. Some projects may require lead hands to organize volunteers and arrange for the picking up of materials.

    Carpentry: We need people will all ranges of carpentry skills to participate in jobs ranging from new construction and repairs to custom millwork. Ideally, you have your own tools. The times, dates and duration for some projects are flexible. Larger projects will be announced with work bees to be scheduled on Saturdays. Smaller projects will be announced with work during the week and evenings. Some projects may require lead hands to organize volunteers and arrange for the picking up of materials.

    Drywall: We are looking for people with moderate experience in drywall installation and preparation. Specifically, the tasks are to tape and fill drywall in repairs and new installation. These sessions will be planned in advance and you will be notified at least a week prior. Larger projects will be announced with work bees to be scheduled on Saturdays. Smaller projects will be announced with work during the week and evenings. Some projects may require lead hands to organize volunteers and arrange for the picking up of materials.

  • Confirmation Reception

    Read the Job descriptions below then go to the On-Volunteers website to sign up and view more specific details like start and finish times.

     

    Note - ALL GRADE 6 PARENTS ARE EXPECTED TO PARTICIPATE

    Planning Coordinator: (information coming soon)

    Volunteer Coordinator: (information coming soon)

  • Maintenance

    For more information or to sign-up, please contact Barry Marshall.

    Landscaping and Gardening: We need people with minimal experience to help raking leaves. Weeding, summer watering, and trimming of trees and shrubs. Tools will be provided by the school. Some of these sessions will be planned in advance and you will be notified at least a week prior. Larger projects will be announced with work bees to be scheduled on Saturdays. Smaller projects will be announced with work during the week and evenings. Some projects may require lead hands to organize volunteers and arrange for the picking up of materials.

    General Housekeeping: We need volunteers with minimal to no experience for the washing of student desks, washing of walls, moving of classroom furniture during summer break cleanup etc. Larger projects will be announced with work bees to be scheduled on Saturdays. Smaller projects will be announced with work during the week and evenings. Some projects may require lead hands to organize volunteers and arrange for the picking up of materials.

    Summer Watering Program: hours vary,

    Snow Removal: hours vary, shovel snow as needed

    Gym Preparation for School Events: Sept- Jun., Hours vary, Laying or removing blue tarps, setting up or taking down chairs, tables.

    Kitchen Maintenance: Sept - Jun. 50hrs, 1-2 hours per week, cleaning, stocking

  • First Communion Reception

    Read the Job descriptions below then go to the On-Volunteers website to sign up and view more specific details like start and finish times.

     

    Note - ALL GRADE 1 PARENTS ARE EXPECTED TO PARTICIPATE

    Planning Coordinator - (information coming soon)

    Volunteer Coordinator - (information coming soon)

  • Grade 7 Farewell

    Read the Job descriptions below then go to the On-Volunteers website to view more specific details like start and finish times.

     

    Note - ALL GRADE 5 PARENTS ARE EXPECTED TO PARTICIPATE

    Planning Coordinator - 

    Volunteer Coodinator - 

  • Walkathon

    Read the Job descriptions below then go to the On-Volunteers website to sign up and view more specific details like start and finish times.

     

    Pre-Event Jobs

     

    Decorating Committee - involves helping develop the theme for the Walkathon, decorating gym
    for rallies, decorations for day of the Walkathon. Further details will be provided by our committee
    member in charge of decorations.

    Prizes -  help the main coordinator to find donated prizes from local business to be used at the rallies,
    wrapping of prizes & assisting with thank-you letters

    Rally's in the Gym -  need parents to help hand out prizes to students - this takes place the week before the event, April 28th - May2nd .  One hour slots either morning or afternoon – schedule TBA.

    Assistant Kitchen Co-ordinator - This parent will help our Kitchen Co-ordinator with the following duties both before and during the event:

    • To purchase the food, drinks and condiments for the walk-a-thon
    • Prepare the food and organize the day of
    • Assist in the set-up/clean up
    • Assist the Knights of Columbus for the BBQ
    • Organize the volunteers for the kitchen

     

     

    Day-Of Walkathon Jobs

     

    Crossing Guards - 30 positions are required throughout the route to ensure the safety of all those involved. Must be at crossing guard position 15 minutes prior to the start of the Walk and will be finished once the last person has returned.

    Parking Patrol -  Ten Parents to help coordinate parking. Must be there 1 hour before the start of the Walkathon but duties will be finished prior to the start of the event.

    BBQ Set-Up - Twelve Parents to help set-up tables, chairs, tents, finish line area, BBQ area, assist the Knights of Columbus for the BBQ. Must be available from 10am to Noon on May 4th.

    Kitchen Help - Twelve volunteers to help with the preparation of food for the BBQ, selling of food during the BBQ and clean-up.  These jobs will be split into time slots.

    Volunteer Check-In -  Two parents required to help our volunteer coordinator with the check-in process. Must be available from approximately 11am to start of Walk & then available to collect crossing guard vests & signs afterwards.

    Concession Ticket Sales - Six parents to sell concession tickets for the BBQ.  This job will begin at approximately 1:00 and end around 4:00pm.  Parents will be split into shifts if they cannot stay for the entire period.

    First Aid - cyclists & drivers -  Four cyclists & two drivers with first aid certification are needed on the route.  Need to be available from 12:30pm to the end of the Walk.

    Baking - 12 parents to prepare baking for the volunteers the morning of the event.  Baking must be dropped off in the Parish Centre by 10am on Sunday, May 4th.

    Event Clean-up - 10 Parents to help with the event clean-up.  Tables & chairs put away, garbage, recycling, assist the Knights of Columbus with BBQ clean-up.

    Freezie Hand-out - Two parents to hand out freezies to all the children once they are finished. This duty starts approximately 30 minutes after the walkathon begins and continues until the last child is finished.

    Photographer - One or two parents to take photographs throughout the rallies leading up to the Walkathon & the day of the event. These photos are used to make a slideshow for the children to watch at the final rally.

     

     

     

  • Cross Country Meet

    Boundary Bay Cross Country Meet

    Date - TBA

    Read the Job descriptions below then go to the On-Volunteers website to sign up and view more specific details like start and finish times.

     

     

    Spotters -  18 parents to be spotters on the race course.  Need to be available from the start of the first race to the end of the last race.  Will be split into time slots if unavailable to stay for entire time.

    First Aid  - Two parents to volunteer for on-site for first aid.

    Volunteer Check-In - Two parents to help check-in the parent volunteers prior to the start of the races.

    BBQ - parents to help with the organization and running of the BBQ for the students.

    Parking  - 4 parents to help with the parking prior to the event.

    Event Set-Up  - 8 parents to help with the set-up of tents, BBQ area, finish line, signage, and school areas.

    Event Clean-Up  - 8 parents to help with the clean-up of the BBQ, tents and race course.

  • Participation Program Guidlines

    One of the things that makes Sacred Heart so special is the parent commitment to the school. Each family is required to contribute 40 service hours toward the functioning of the school from June 1st to May 31st each year. We want you to know that your contribution of time and talent is greatly appreciated. Not only do you help facilitate many important school initiatives, but you are an integral part of our faith and learning community.

     

    Parent Participation Policy and Guidelines:

    • Each family submits a $750 cheque dated May 31, 2015 with their child's school registration. If a family chooses not to complete the minimum hours, the $750 deposit cheque will be cashed. Service hours completed to date will then be refunded at a rate of about $18/hour.
    • Please enter your volunteer hours as you work them or at least monthly - these hours must be entered on the onvolunteers.com website. You can login to the site through the On-Volunteer Portal found on the parent menu.
    • Parent participation hours worked for 2015 must be entered by the end of January and all remaining hours for the 2015/2016 school year must be entered by May 31st, 2016
    • Reports will be downloaded at the end of May and cheques will be cashed in early June for those families who have no parent participation hours recorded.
    • In order for babysitting hours to qualify as parent participation hours, you must be providing this service for another school family to enable them to complete their volunteer hours.
    • If there are extenuating and unusual circumstances that will impact your ability to meet your parent participation hour commitment for the year, please contact the parent participation coordinator as soon as possible.
    • Please check the school website and the Wednesday letter regularly for volunteer opportunities.

     

    Together we will do great things.  Thank you for your support.

     

    Plan Your Parent Participation: 

     

    If you have any questions regarding the various service areas, please refer to Volunteer Service Areas page and the Volunteer Coordinators page for further information and contact personel.

    Completing these steps will help to accomplish the following;

    • It will help to ensure each family has a plan for completing their hours and there's no panic towards the end of the year to complete them,
    • It helps the school compile a list of names of those interested in particular areas.

    PLEASE NOTE:

    Involvement in Dinner Dance, Walkathon, Maintenance and Supervision are our biggest priorities and require the most help. Please volunteer a minimum of 4 hours on fundraising and four hours on either Maintenance or Supervision.
    Attempts will be made to accommodate your requests / preferences, but may not be possible depending on demand.
     

About Sacred Heart

Sacred Heart Elementary is a Catholic Independent school serving the communities of Ladner and Tsawwassen in South Delta, BC.  With a beautiful campus, dedicated staff and a wide range of extracurricular activities, students in K-7 receive a well rounded education within a loving Christian environment.

Contact Us

Contact Us

Address
Box 10, 3900 Arthur Drive Delta, BC, V4K 3N5
Phone
1 604-946-2611
Mail
office@shsdelta.org

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