Box 10, 3900 Arthur Drive, Delta BC V4K 3N5
1 604-946-2611


Parent Handbook

Sacred Heart Elementary School



3900 Arthur Drive, Delta, B.C. V4K 3N5

Phone: 604-946-2611 Fax: 604-946-0598


Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Revised Janaury 28, 2018


This handbook is intended to offer parents a guide to school policies and procedures which directly affect them.  If you have questions about situations which are not included in this handbook, please call the school office.




Our mission is to educate and aid in the development of the whole child; to mold our students into responsible, Christian leaders and life-long learners.

We aim to be a community centered school with a focus on Catholic education. We will provide our students with excellence in education and ensure the school offers programs in athletics, fine arts, learning assistance, and community services.

Catholic Independent Schools of the Vancouver Archdiocese (CISVA)/Church Mission: to proclaim and build the Kingdom of God.




As a member school of the CISVA we share in the vision of the CISVA to develop students with the knowledge and skills necessary to realize their full potential (spiritual, intellectual, emotional, social and physical) with an aim to promote Catholic values and to become responsible citizens (respect others and be stewards over their environment) and life-long learners.

Our community, made up of teachers and staff, parents and the Parish Education Committee (PEC), all play an active and important role in the school community. Our teachers are Christian role models committed to ongoing professional and personal development. They provide our children with positive and challenging learning opportunities to develop the whole child.

Our parents are advocates of Catholic education and share the responsibility of developing the whole child, working cooperatively with administration and staff to foster student opportunity and achievement. Our PEC will implement the policies of CISVA, and promote the highest standard of Catholic education within the bounds of available resources.


Personal Information Protection Act (PIPA)


Under this act, our students, parents and employees’ rights are protected.  The school has put into place policies which require the collection of personal and financial information in a manner that is secure and safe.  We adhere to the Act and will protect each individual’s rights and use the personal information to provide your children with the best possible educational services as set out in our school’s Mission Statement.  For further information regarding the Privacy Act, contact our school Principal, Mr. Kelly Kozack.



Parish Education Committee


The Parish Education Committee (PEC) will assist the Pastor in the operation of the school as outlined in the CISVA Policy and Reference Book. The PEC is composed of the Pastor, the Chair and six other members.  Five members are elected and the Pastor appoints two members. Eligibility, term of office and responsibilities are outlined in the CISVA Policy and Reference Book. The PEC meets monthly. All members are expected to be in attendance at all meetings.  The Chair heads all Education Committee meetings.

PEC members should develop an informed understanding of the nature and operation of the school and other schools to guide them in their decision making.  All PEC members should become familiar with CISVA policy and should be prepared to serve on subcommittees when necessary.

The Principal shall participate in meetings of the PEC and shall submit a written operational report. A Teaching Staff Representative shall also participate in these meetings  (except for “in camera” sessions) and will present a report. Requests for non–members to speak at these meetings must be in writing and received by the Principal, Pastor and Chair at least seven days in advance of the scheduled meeting. Extra-ordinary meetings may be required and may be called by the Chair as needed. The PEC may also require several roles and various subcommittees. These may be permanent or temporary. Permanent role descriptions for the Chair, Secretary, Treasurer and Staff Representative are listed below.


The Chair

The Chair of the PEC is to work closely with the Pastor and the Principal.  The responsibilities of the Chair are listed below.

  • Chair all meetings of the PEC;
  • Prepare a meeting agenda with Pastor and Principal;
  • Ensure that a quorum is present;
  • Ensure that policies and decisions of the PEC are executed;
  • Make available to members information that is distributed by the Central Office of the CISVA;
  • Process all correspondence on behalf of the committee;
  • Represent the PEC at Parish Council meetings;
  • Ensure that all duties of PEC officers are executed;
  • Be a signing officer on PEC documents.


The Vice-Chair

The Vice-Chair of the Education Committee has the following responsibilities:

  • To be acting Chair during the Chair’s absence;
  • To be the Society delegate/representative;
  • To carry on any other duties as assigned.


The Treasurer

The Treasurer of the Education Committee is responsible to the PEC for reporting the receipt of all monies received by Sacred Heart School as income or disbursed for school expenditures on behalf of either the CISVA or Sacred Heart School.  Other responsibilities of the Treasurer are:


  • Ensure that all monies described above are held and operated in bank accounts under the title of the CISVA or Sacred Heart School;
  • Share responsibility with the Pastor for the supervision of bank accounts under the above named titles;
  • Ensure that an effective accounting/bookkeeping system exists to properly and accurately record all financial transactions;
  • Be a signing officer on all Sacred Heart School bank accounts;
  • Monitor expenditures and receipts with regards to the budget.
  • Coordinate the preparation of an annual budget in consultation with the Pastor, other PEC members, office manager and the Principal;
  • Submit to PEC members a monthly printed financial report.


The Secretary

The secretary of the Education Committee has the following responsibilities.

  • Ensure proper and thorough reporting and documentation of all meetings;
  • Take attendance at all committee meetings;
  • Distribute to all members of the committee the minutes of the previous meeting;
  • Ensure minutes are received by members at least one week prior to meetings;
  • Collect reports from subcommittees;
  • Reply to and process Education Committee correspondence in consultation with the Chair;
  • File all correspondence, minutes and reports.


Fundraising Representative
  • To oversee the fundraising in the school and to be a liaison between the two major fundraising committees (e.g. Dinner Dance Auction and Walkathon).
  • Bring proposals for fundraising to the PEC
  • Provide a monthly report to the PEC as needed
Parent Participation Representative
  • Coordinate and monitor the parent participation program including updating the parent participation forms included with the yearly registration package;
  • Communicate all pertinent information to the parents;
  • Consult with the Pastor, Chair and Principal regarding any parent requests for reduction in hours;
  • Bill and follow-up with all families for non-fulfillment of participation hours and maintain communication with the office manager/bookkeeper
  • Provide a monthly report to the PEC as needed


Uniform Representative
  • Be a liaison between the uniform supplier and the school
  • Organize the uniform ordering dates
  • Facilitate the sale of second hand uniforms
  • Ensure, with the School Administration’s help, that students are adhering to the uniform code.
  • Bring any uniform concerns or possible changes to the PEC
  • Provide a monthly report to the PEC as needed


  • Ex-officio of the PEC and Member of the Executive Committee


  • To attend PEC meetings and provide a monthly report to the PEC


Staff Representative

The Staff Representative, a teacher under contract, is elected by the staff for a two-year term. The responsibilities of the Staff Representative are:

  • To attend the PEC meetings and be a liaison between the PEC and staff.


Admission Policy


Recognizing the need for limitations on the enrollment at Sacred Heart School, policies have been established to prioritize application for admission.  Application for enrollment will be given preference in the following order:

  1. Children presently enrolled, and their siblings whose families are registered members of Sacred Heart Parish and who are up to date in their payment of fees and participation.
  2. Children of registered families of Sacred Heart Parish who have previously applied.
  3. Children of families registered in Sacred Heart Parish.
  4. Children transferring from other Catholic schools with a recommendation from the previous pastor.
  5. Children of Catholic families not registered in Sacred Heart Parish.
  6. Children of non-Catholic families.

Note: Children of families registered in the school who are delinquent in their fees and/or participation might not be accepted for registration.  Those families seeking exemption from or reduction of payment (even temporary) must contact the Office Manager and complete a Request for Financial Relief form.

Each family is required to read and sign the “Family Statement of Commitment.” By returning the signed document you accept the responsibilities as outlined in that document.


International Student Program


Sacred Heart School operates an International Student Program in which we enroll students from countries outside of Canada. Those Students accepted into Grades K-7 must live with a parent while attending Sacred Heart School. Presently we deal with one Korean company, IGE, who takes care of all the necessary requirements including insurance and proper passport documentation. The students are fully integrated into the curriculum and extracurricular activities and all concerns and program changes are overseen by the Parish Education Committee.


Parent Participation Program


Our Catholic School is part of the Christian Community and parents are expected to participate in some areas to help support the operation of the school. The Parent Participation Program functions under the direction of the PEC.  The PEC oversees the operation of this program. However, it is the responsibility of the parents to ensure that they have completed their work participation. Failure to do so will result in a penalty. In as much as the PEC will try to facilitate all the various work programs it is ultimately the responsibility of the parent to ensure that they complete their participation and have it documented as instructed.


Participation is expected to take place between May 16 of the preceding school year and May 15 of the following year.


  • A participating family with children enrolled in the school is committed to a minimum of 40 hours service per school year.
  • Parents are required to volunteer a minimum of 4 hours on school fundraising and 4 hours on either maintenance or supervision.
  • Participating families are required to submit one post-dated cheque (dated May 31 of the following year) in the amount of $750.00 with their registration package.  This cheque will be held and cashed in the event of failure to deliver committed services.
  • Completed parent participation forms detailing the work performed are due by May 15 of the following year either online or in paper form.  If by May 15th of the following year, a family fails to meet the volunteer commitment of 40 hours, cheques are cashed and service hours completed to-date at a rate of $15/hour are refunded
  • Any family who feels that they should receive a reduction in hours due to a major parish commitment or personal circumstances may pick up the “Request for Reduction in Parent Participations Hours” form from the Office Manager and return it to the PEC representative in charge of this area by the end of September.


Criminal Record Check


There will be a need for some of our parent volunteers to have a criminal record check done. If you will be dealing with students in Sacred Heart unsupervised by a teacher you need to complete a Criminal Record Check. These jobs will include parent drivers, library workers, and parents helping with Mini Hoopers Basketball and teacher helpers outside of the classroom. Please pick up the form and instructions that are available in the file on the desk outside the main office.


Automobile Liability (Volunteer Drivers )


The Archdiocese of Vancouver has a special liability policy that increases the person’s liability coverage for each volunteer driver when transporting students to and from school activities (i.e. Field Trips). If you are planning to drive students on any field trips you need to provide the office with a copy of your current driver’s license and an up-to-date insurance document.


Parental Responsibilities


Since parents are the primary educators of their children, it is important that a spirit of co-operation and trust exist between parents and teachers.


It is the responsibility of parents to:

  • see that Christian attitudes and religious practices are continued in the home.
  • see that the child attends school regularly and is on time. 
  • see that the child is prepared with the proper school supplies.
  • ensure that the school uniform and gym strip meet the uniform policy.
  • assist the child with homework or extra work needed to catch up.
  • check and sign their child’s planner each night.
  • check and sign their child’s report cards.
  • participate in school functions and attend scheduled meetings.


Expectations of Students



Students participate optimally in building a strong Christian school community when they have an attitude of cooperation and charity. The student’s approach toward the staff should be one of openness and trust, realizing that the prime concern of all staff members is in the best interests of all students. Only in the framework of this relationship will our desired goals be reached.

Students must be willing to do whatever they can to help create an environment of Christian charity. They need to develop a growing sense of respect, honesty, and justice. Appropriate respectful language and behavior are expected at all times. The students need to realize that through their actions they show the respect that they have for themselves and for their families as well as the pride that they have in their school.

Students are expected to participate in the Religious Education program and celebrations as well as in all other school curricular and co-curricular activities.



School Timetable


The organization of the school day is marked by the ringing of school bells according to the schedule printed below.                

8:40 am                        

Welcoming Bell


School Day Begins


Morning Recess Begins


Morning Recess Ends

12:00 pm

Lunch Recess Begins


Lunch Recess Ends

12:30– 12:45pm

 Lunch (In classrooms)

2:00 pm 

Early Dismissal (Wednesday’s only)


Dismissal (Monday, Tuesday, Thursday, Friday)




School Closure


In the event of school closure due to severe weather, please visit the school website at and/or listen to CKNW 98 AM for details. If the school will be closed an announcement will be made between 6:30-7:00 am and repeated often. Please do not call the school.


Lateness, Absences and Early Dismissals


The children have five minutes in which to enter the school and prepare to begin work. The bell rings at 8:40 to signal that they may enter and again at 8:45 to begin classes. A similar procedure applies to recess and at the end of lunch.

Each and every late or absence of a student must be reported each day between 8:15 am and 8:45 am, either by email or phone call (phone calls must be followed by an email or note to the office and teacher). If you report these absences via the Attendance Hotline (Parent section of the website) both the office and teacher will be notified at the same time. The Ministry of Education requires this documentation in order to assess funding every year. 

Early dismissals will be granted only if it is necessary. The child must have a note from the parent stating the reason for the request. To ensure proper achievement, vacations should be planned during school holidays. The Principal should be notified of vacation plans well in advance if it is during school time.



Discipline Procedures


The school will set guidelines for handling student misbehavior or disregard for school policy. Teachers, students, parents and administrators will be involved in dealing with acts of serious misconduct. Communication is the essential element when addressing discipline problems. Students who are involved in very serious acts of misconduct may be suspended or expelled by the Principal only in consultation with the Pastor and Chair of the PEC. There is an appeal procedure in place for the parents and student. (See the Major Complaints Policy in Appendix A and consult your child’s planner for Sacred Heart’s discipline plan and description of level 1, 2 and 3 behaviours).




Bullying in its truest form is comprised of a series of repeated, intentionally cruel incidents involving students at the school. Bullying, which includes acts of violence as well as verbal assaults, will not be tolerated in the classroom or on the school grounds. We encourage all students to report all acts of bullying to an adult, teacher, parent or Principal.  Teachers and the administrators will inform parents of actions to be taken. Continued bullying by a student will result in suspension and may lead to expulsion. (See the Anti-Bullying Policy in Appendix A)




Each student in grades 1 to 7 is supplied with a student planner to be used and checked regularly by the parent and student. The assistance of parents in helping establish healthy homework habits is important. It is advisable also that parents encourage students to spend time each evening in activities such as reading for enjoyment, practicing math facts, studying for tests, and improving penmanship or writing skills.


Use of Telephone


Children may not use the school telephone except in cases of emergency and then only after the teacher or office staff has given permission. Teachers and students will not be called to the phone during class time except in emergencies.


Student Illness


We do not have facilities at school to accommodate children who are ill. Whenever a child becomes ill, we will phone home to request that someone pick him/her up. We, therefore, require an emergency contact number in case no one is available.


Uniform and Dress Code


Students are expected to come to school in full uniform.  All clothing must be purchased from the current uniform supplier, Top Marks.  Orders are placed online at (online ordering code: SHD02).  Gym strip is ordered through the gym teacher, Jason Jones.  We also have a good selection of used uniforms which can be obtained through our Used Uniform Coordinator.


Boys:  White short or long sleeved golf shirt with the school crest, navy pants, and navy socks.

Girls:  White short or long sleeved golf shirt with the school crest, a plaid tunic (K-3),   or navy pants (K-7) or plaid kilt (4-7) with navy knee-high socks or navy tights.  Note:  Tunics and kilts must be no shorter than 3 inches above the knee.

Sweater or Vest:  Boys and girls (K-6) are required to wear a navy pullover sweater or cardigan with the school crest.  Grade 7 boys and girls are required to wear a navy fleece vest that will be provided at a special ceremony during the first week of school.

Summer Uniform (Spring Break to October 31): Boys may wear navy walking shorts with navy socks.

Gym strip (to be worn for all PE classes and school sporting events):  White T-shirt with the school crest, red gym shorts with Sacred Heart Athletics on the leg, non-marking cross-trainer running shoes and a labeled cloth gym bag.

Shoes:  All students are required to wear plain black or navy dress shoes - closed heel and toe, maximum 1½ inch heel (no runners or ankle boots) to be worn during school hours, on school field trips, or for official photos.

Accessories: Plain navy, red or white hair bands, barrettes and “scrunchies.” For safety reasons, stud earrings only. Other jewellery is limited to a simple chain necklace with a small cross, wristwatch, and medical alert bracelets. Nail polish and make-up are not permitted. If hair dye is used, it should be a “natural” colour - no permanent bleaching, please.

Labels: All of your child’s belongings should be labeled with your child’s name.




All students are required to go outside during recess. We will not send children out during severe weather but please ensure that your child is always dressed appropriately for the weather. A jacket suitable for the current weather should be supplied on a daily basis. Runners are to be worn at recess.



Religious Education


The school uses the program, Called To Faith, which is recommended by the Archdiocese of Vancouver. This program is supplemented by the study of the liturgical year and feast days.  Additional programs used are “Celebrate The Eucharist” for First Holy Communion, “I’m a Gift from God” (K–3), and “Chosen” for Confirmation.


During the year there are regularly scheduled School Masses. Students are given an opportunity to share in the preparation of these Masses. All students are expected to participate fully in the celebration of the Eucharist and other Church related functions.




We use the curriculum prescribed by the Ministry of Education in British Columbia in conjunction with the guidelines established by the Archdiocese of Vancouver.


Learning Resource Department


The Department Head of Learning Resource is responsible for the school’s entire Learning Resource Program. The role of the Learning Assistance Teacher is to support and enhance the role of the classroom teacher in providing the opportunity for children to reach their full potential. The objective of the Learning Resource Department is to assist and support (and not replace) teachers in their job as “holistic” educators. Students requiring assistance will initially be supported within the context of the classroom.


Learning Resource at Sacred Heart School

We support the goal of inclusive education as outlined in the Ministry of Education policy guidelines.  British Columbia promotes an inclusive education system in which students with special needs are fully participating members of a community of learners.  Inclusion describes the principle that all students are entitled to equitable access to learning, achievement and the pursuit of excellence in all aspects of their educational programs.  The practice of inclusion is not necessarily synonymous with full integration in regular classrooms and goes beyond placement to include meaningful participation and the promotion of interaction with others.


We strive to educate the whole child by fostering spiritual, academic, social, emotional and physical growth, according to the curriculum of BC.


We meet with parents to determine the specific and special needs of each child, with assistance from professional reports and consultations, and then set appropriate goals. The child’s program goals, strategies and supports are outlined in his/her Individual Education Plan (IEP).


The school recognizes the parents as the first and foremost educators of their children and respects the knowledge they can provide about the child and his/her learning. While the school requests and values parental input in deciding on goals and strategies for the child, final decisions about the child’s educational program at school remain the responsibility of the school staff.


If the child qualifies for provincial funding under a special needs category, such funds will be applied for and will assist the school in providing the child with some support from a Special Education Assistant in order to better meet the goals of his/her IEP.


We will aim to have two specific IEP meetings each year, in the fall and in the spring, between parents and all staff working with the child. Parents and teachers will also meet at the Parent-Teacher interviews in the Fall. As well, there should be regular informal contact as needed between parents and teaching staff to address any needs or suggestions.


We strive for open communication with parents in an effort to promote the optimum development of the child. It is important for parents to be informed of their child’s activities, successes and challenges and to reinforce the learning which happens at school. Similarly, teachers need to be advised promptly of any home incidents or details which will affect the child’s learning or behavior at school. In this way, we can cooperate in providing the best possible learning opportunities for each child.



General Information:

Communicating Student Learning


There will be three formal written progress reports during the school year. Parent-Teacher Interviews and Student-Led Conferences supplement these reports.




The Principal, in consultation with teachers and parents, will decide the grade promotion for students in exceptional cases (e.g. retaining students or skipping grades).


Spirit or Non-uniform Days


For special occasions, which have a given theme, students are encouraged to dress in the spirit of this theme. However, students may choose to wear the school uniform instead and may still participate in the themed activities, if any, planned for that day.


Electronic Devices


The use of electronic games and devices are not be permitted at Sacred Heart School during school hours (8:30 am-3: 20 pm). If a student is carrying a cell phone for emergency purposes, the cell phone must be kept in their school bag, turned off, and only used in an emergency after school. Those students needing to call home must use the school phone in the main office. Any devices found in a student’s possession will be confiscated and held until a parent is able to come and reclaim it.


School Property


Students are responsible for textbooks, library books, school equipment, sports uniforms etc. which are issued to them. Damage or loss will require that reparation be made.


No Smoking/Vaping Policy


There is no smoking/vaping permitted anywhere on parish/school property or in any of the buildings on the property. Drivers or passengers in automobiles which are on the parish/school property are not permitted to smoke/vape either.  (See Appendix A for the No Smoking/Vaping Policy).


Extra–Curricular Activities


Sacred Heart School offers a variety of extra-curricular activities in the area of fine arts, athletics, academics and service. All students are encouraged to participate in one or more of these extra-curricular activities. Any student who neglects his/her studies may be denied participation in these activities until he/she shows improvement. This decision will be made by the Administration in communication with the parents and the classroom teacher.


Special Areas:



Students are permitted in the gymnasium only under the direct supervision of a teacher. During intramural events and athletic contests students are expected to show enthusiasm, sportsmanship, respect and appropriate behavior. The use of the gym during school hours is to be coordinated through the Administration and the Athletic Director. Requests for evening use for school activities must be made to the Maintenance Supervisor.


Adventure Playground


Students are permitted to use the Adventure Playground during school hours only when under the supervision of an adult. The Adventure Playground is not available for play before and after school unless under the direct supervision of the child’s parent or guardian. No running, chasing, tag or aggressive behavior is permitted in this area.


School Grounds


Students may use the school grounds for play in their designated areas.

Areas where play is not allowed are:

  • In or around the Church, Parish Centre and Monastery;
  • In the designated parking areas for staff and parents;
  • On the north and west side of the School or in the farmer’s fields.


Leaving the School Grounds


Students are not permitted to leave the school grounds during school hours unless they are in the company of a parent/guardian or if they present a note to the office that is signed by the parent/guardian. These guidelines are in effect for all school-related activities before, during, or after school. Students must use the sign out/in sheet located at the office when leaving school grounds or when returning during school hours.


School Safety:


Fire and Earthquake Drills


Sacred Heart School follows the fire drill procedures required by the Delta Fire Department. Six fire drills are held over the course of the school year. Expectations for these drills are given to all teachers and substitute teachers and are posted in the classrooms. Sacred Heart School also follows the outline of earthquake drill published by the CISVA “Responding to a School Emergency.”


Traffic Safety


Everyone is required to follow the one-way traffic pattern and obey the rules as established by the school and respectfully follow the instructions of staff and parent volunteers on duty. Special care should be taken at the beginning and end of each school day.  


Bicycle and Skateboard Safety


Students who ride their bicycles or skateboards are asked to follow all regular traffic and safety regulations such as the use of helmets. Students should walk their bicycles or skateboards through all crosswalks. No student is permitted to ride a bicycle or skateboard on the school grounds from 8:00 am to 4:00 pm. They should be walked during these times. 


Field Trips:


Teachers usually plan their field trips prior to the beginning of the school year. A form is sent by the teacher to the administration to confirm and check with other scheduled activities. Teachers are required to send home a permission slip to each parent of a child in his/her class.  No student will attend an out of class field trip without parental permission. The supervision ratio is generally 1:8 supervisor to students. If there are any concerns about a field trip, contact the teacher immediately.


High Risk Field Trips


The staff at Sacred Heart School, are obliged to inform parents and obtain their permission for their children to participate in all school field trips. In the case of High Risk Field Trips such as the Grade 7 Outdoor Education Field Trip, parents will be asked to complete an additional Consent Form”. This form is intended to inform parents of the purpose of the trip as well as the possible risks involved in some of the activities that the children will participate in while away from the school. Any parent who has children participating in “High Risk Field Trips” must complete all forms and understand the nature of such trips.



Appendix A - School Policies


1. Major Complaints


Our central governing body, the Catholic Independent Schools of the Vancouver Archdiocese, has developed a policy for dealing with major complaints.  The policy is outlined here and full details are available at the office.


In a Catholic school, parents, students, teachers and support staff form an integral part of the Christian school community.  The administration, teachers and parents must work closely together in the formation of their children according to the Gospel.  To this end, parents are expected to be familiar with, accept and support the philosophy and policies of the school.  Parents indicate this by signing the Statement of Commitment as teachers do when they sign their contracts.


From time to time issues may arise where the concerned parties differ in their perspectives.  In these cases both concerned parties are expected to work towards the resolution of the issue in a Christian manner, respecting each other’s point of view. All parties must maintain confidentiality with respect to all information surrounding the particular issue.


The following summarizes the steps, which must be followed:


The issue must first be dealt with by the persons involved. If the issue cannot be resolved using the suggested strategies, the matter must be brought to the attention of the Principal of the school. The Principal will follow the outline guidelines to come to a judgment in the matter. If the Principal’s resolution is not accepted, the matter may be appealed to the Parish Education Committee (PEC).  This appeal must be submitted in writing no more than seven days after the principal’s decision has been received. The PEC will notify the parents and principal of its decision within seven days of meeting. 


The CISVA Board of Directors may consider an appeal of the PEC’s decision for reasons that the board considers valid and appropriate.


2. Anti-Bullying Policy




Sacred Heart School will not tolerate bullying behaviour.  Guided by Gospel values, the behaviour will be dealt with in a serious and timely manner.




Sacred Heart School believes all students have the right to a safe, caring, and respectful school environment, free from bullying behaviour.




A student is bullied when he or she is repeatedly exposed to negative actions on the part of one or more students causing emotional, psychological, and/or physical harm.  These negative actions are intentional and hurtful.  Bullying can be verbal, physical, relational, or reactive.  Bullying involves an imbalance of power, creates fear, and is not gender specific.


GUIDELINES (Roles and Responsibilities)


Students are expected to:

  • promote a positive and caring environment
  • refuse to bully others or to be a bystander to acts of bullying
  • actively participate in school-wide and classroom anti-bullying initiatives and  social skills programs
  • report all acts of bullying they may experience or observe to appropriate school personnel


Sacred Heart School Staff are expected to:

  • provide a supportive environment that upholds Gospel values and encourages positive relationships between students, staff, and parents/guardians
  • address bullying behaviour in an age appropriate manner;
  • implement a comprehensive anti-bullying strategy comprised of anti-bullying prevention programs, investigation of reports of bullying, intervention and follow-up;
  • keep lines of communication open between home and school;
  • encourage and teach students to report incidents of bullying behaviour;
  • conduct themselves in a manner consistent with Gospel values and the teachings of Jesus Christ


Parents, Guardians, Parish, and Community Members are expected to:

  • contribute to a safe, caring and respectful school community;
  • learn about bullying behaviour and related issues;
  • inform the school if bullying is suspected;
  • work with the school to resolve identified incidents of bullying





Prevention of bullying behaviour is the ultimate goal.  Prevention strategies are ongoing and should include:  a broad-range of educational experiences for students, staff, parents/guardians, and community, common language and understanding of bullying: open communication and collaboration.


Investigation of Reported Bullying Behaviour

The safety and well-being of all students involved shall be of primary concern.  The student(s) allegedly engaging in bullying behaviour shall be separated, given the opportunity to speak, and dealt with individually.

Information related to bullying behaviours shall be gathered and documented from all students involved, including any witnesses.

A Bullying Incident Report may be completed.


Actions if Bullying Behaviour is Evident

Actions to address incidents of bullying behaviour shall take into account:

a) the developmental and maturity levels of the students involved:

b) the levels of harm that have occurred;

c) the surrounding circumstances and the context in which the incidents occurred;

d) the nature of behaviours in the past related to similar incidents or continuing patterns of behaviour; and

e) the relationships among the parties involved.


All those involved will be informed individually that there will be follow-up of the incident.  The behaviour of each student involved (regardless of role) is to be monitored to determine further actions.

The school administration or the classroom teacher(s) shall determine whether it is appropriate to contact the parents/guardians of the students involved in the incident.  The school administration may request assistance from CISVA personnel, the Police Resource Officer, or other appropriate resources.

Intentionally and falsely accusing another student of bullying behaviour shall be considered bullying behaviour and dealt with as such.

In the event that efforts expended by the staff with the students involved are unsuccessful and further bullying behaviours are found to occur, the formal procedures detailed below shall be followed:

In cases where it is determined that bullying behaviour has occurred and is a part of a continuing pattern, school administration or designate shall complete a Bullying Incident Report.

The school administration shall contact the parents/guardians of each student involved and invite them to participate in meetings to discuss their child’s involvement in the incident(s).  In most instances, separate meetings shall be arranged for the parents/guardians of each student involved.

A written record shall be kept of the plan of action and strategies to be undertaken by the school, parents/guardians, and students involved.  Such records shall be kept in a confidential file by the principal or designate and reviewed annually.

If the plan involves suspensions or expulsions the CISVA policy shall be followed.


Policy Communication:


The school administration shall review this policy at the beginning of each school year with all staff members and with parents/guardians.


In keeping with the teachings of Christ, Sacred Heart School will strive to create a safe, caring and supportive school environment, free of bullying for all members of the school community.


Blessed are the peacemakers; For they shall be called children of God.  Matthew 5:9


3. No-Smoking Policy


With the limited exception for ceremonial use, all persons are prohibited from distributing, smoking, using tobacco, or holding lighted tobacco, in or on school property.

All persons are prohibited from using an e-cigarette, or holding an activated e-cigarette, in or on school property.


School property refers to all property owned or leased by, or operated under the authority of Sacred Heart Parish or Sacred Heart School, and includes real property and improvements, designated areas and personal property (personal vehicles on school property).


The following expectations shall exist at Sacred Heart:

               All School grounds, designated areas, buildings, buses, and vehicles are to be tobacco and e-cigarette free at all times.

               Staff or Students will not distribute, hold lighted tobacco, smoke or use tobacco products while under school or district work site jurisdiction, or at any time while on school field trips, competitive events, extra-curricular activities, or any other school-related activity.  Violations of the Tobacco and Vapour Products Control Act shall result in discipline.

                Staff or Students will not distribute, hold an activated e-cigarette, smoke or use an e-cigarette while under school or district work site jurisdiction, or at any time while on school field trips, competitive events, extra-curricular activities, or any other school-related activity. Violations of the Tobacco and Vapour Products Control Act shall result in discipline. 



4. Anaphylaxis Policy


Anaphylaxis is a severe, life-threatening reaction to an allergen (a substance that causes allergy). Reactions are often rapid, occurring within seconds of exposure, and in some cases to only microscopic amounts of the allergen.


Peanut products are by far the most common allergens causing anaphylaxis.  Peanut butter presents particular challenges in terms of cleanliness and cross-contamination.  Examples of other life-threatening allergens are:


  • foods, e.g. eggs, fish, milk nut products
  • insect stings
  • drugs e.g. penicillin
  • latex


Ensuring the safety of anaphylactic children in a school setting depends on the cooperation of the entire school community. To minimize the risk of exposure, and to ensure rapid response to emergency, parents, students, and school personnel must all understand and fulfill their responsibilities. For efficient retrieval, the school requires that each student in Grades 1 to 7 who necessitates the use of an injection kit must carry an up-to-date injection kit on his/her body at all times. This is accomplished through the use of a “fanny-pack” or injection kit pack that straps to the child’s waist, belt or belt loop. A second injection kit will also be provided to the school office for back up. Kindergarten students who require the use of an injection kit will also provide 2 injection kits to the school; one to the school office, and one that will be supervised by the classroom teacher. Kindergarten students are not required to carry their injection kit on their body. It will be supervised and stored by the classroom teacher.


Responsibilities of the Parents of an Anaphylactic Child


  • Inform the school of their child’s allergies.
  • Provide a medic alert bracelet for their child.
  • Provide the school with physician’s instructions for administrating medication.
  • Provide the school with 2 up-to-date injection kits, and keep them current;  one to keep in the office, and one for the child to carry at all times. (Gr. 1-7)
  • Provide the child with an injection kit pack to carry at all times. (Gr. 1-7)
  • Provide support to school and teachers as requested.
  • Provide permission to post photographs and medical information in key locations such as the classroom, staff room, nurse’s room, etc.
  • Participate in parent support groups.
  • Assist in school communication plans.
  • Review the school action plan with school personnel.
  • Help supply information for school publications such as:

           ·   recipes;

           ·   foods to avoid;

           ·   alternate snack suggestions; and resources


  • When possible, provide approval of and permission for all foods eaten outside the home.  Alternative treats for occasions when parents are unable to give approval should be supplied by the family of the student to replace foods involved in an event if needed.  These items should be labeled with the student’s name and class and may be stored in the school. 


  • For Parish/Community/School functions occurring outside of school hours, parents are responsible for the communication related to food if their children are attending.  Alternative food may need to be provided.


  • Teach their child:
    •            to recognize the first symptoms of an anaphylactic reaction;
    •            to know where the medication is kept, and who can get it;
    •            to communicate clearly when he/she feels a reaction starting;
    •            to carry his/her own auto-injector in a fanny-pack;
    •            not to share snacks, lunches or drinks
    •            to cope with teasing and being left out;
    •            to report bullying and threats to an adult in authority; an
    •            to take as much responsibility as possible his/her own safety.

            Welcome other parents’ calls with questions about safe foods.





Responsibilities of the School Principal


  • Work as closely as possible with the parents of the anaphylactic child.
  • Ensure that the parents have completed all necessary forms.
  • Ensure the instructions from the child’s physician are on file.
  • Notify the school community at the beginning of the school year of the anaphylactic child, the allergens, and the treatment.
  • Post allergy-alert forms in the staff room and office.
  • Maintain up-to-date emergency contacts and telephone numbers.
  • Ensure that all staff and volunteers have annually received instruction with the auto-injector.
  • Ensure that all substitute teachers are informed of the presence of an anaphylactic child, and have been adequately trained to deal with an emergency.
  • Inform all parents that a child with life-threatening allergies is attending the class/school, and ask their support.
  • Arrange for an annual in-service.
  • Develop a school policy for reducing risk in classrooms and common areas.
  • Establish a disciplinary procedure for dealing with bullying and threats.


Responsibilities of the Classroom Teacher


  • Display a photo/poster in the classroom, with parent approval.
  • Discuss anaphylaxis with the class, in age-appropriate terms.
  • Encourage students not to share lunches, trade snacks, utensils, or containers.
  • Choose allergy-free foods for classroom events.
  • Notify the parent of the anaphylactic child at least 24 hrs prior to a school event (when possible/practical) where outside food will be consumed, so that the parent may have the opportunity to come in and approve any outside food.
  • When parent approval is not possible/practical, only pre-apporoved food that is kept at school may be given.
  • Encourage the anaphylactic child to take mealtime precautions such as:
  • placing food on wax paper or napkin rather than on desk or table;
  • taking only one item at a time from the lunch bag to prevent others from touching food;
  • packing up their lunch and leaving it with lunch supervisors, if it is necessary to leave the room during lunchtime.
  • Establish procedures to ensure that the anaphylactic child eats only what he/she brings from home.
  • Establish at least one common eating area, or a section, that is “allergen-aware”.
  • Refrain from having anaphylactic child involved with garbage disposal, yard clean-ups, or other activities which would bring them into contact with food wrappers, containers, or debris.
  • Allow the child to keep the same desk all year.
  • Reinforce hand-washing before and after eating.
  • Facilitate communication with other parents.
  • Follow the school policies for reducing risk in classrooms and common areas.
  • Enforce school rules about bullying and threats.
  • Leave information in an organized, prominent, accessible and highly visible format for substitute teachers.  If it is not posted in the classroom, it should be in the teacher’s daybook.


Responsibilities of the Public Health/School Nurse


  • Consult with and provide information to parents, students and school personnel.
  • Participate in planning school policy.
  • Participate in in-service and auto-injector training.
  • Assist in developing emergency response plans.
  • Refer known cases of anaphylaxis to the school principal.


Responsibilities of Anaphylactic Students


  • Take as much responsibility as possible in avoiding allergens.
  • Eat only foods brought from home.
  • Take responsibility for checking labels and monitoring intake (older students).
  • Wash hands before/after eating.
  • Learn to recognize symptoms of an anaphylactic reaction.
  • Promptly inform an adult as soon as accidental exposure occurs.
  • Promptly inform an adult as soon as symptoms appear.
  • Carry an auto-injector on his/her body at all times.  (Gr. 1 to 7)
  • Know how to use the auto-injector.



Responsibilities of All Parents


  • Do not send peanut or nut containing foods to school for snacks or lunches.
  • Home-made items that are brought to school should be prepared without peanut or nut ingredients, and with steps to avoid cross contamination with peanuts or nuts.  This includes baking on clean surfaces with clean baking equipment, and keeping all peanut or nut products stored away from the baking area and baked items.

Provide a list of all ingredients of foods prepared at home that are brought to the class of an anaphylactic child.

Participate in parent information sessions.

Encourage children to respect anaphylactic children and school policies.

Bring concerns about controlling the contents of school lunches and snacks to the principal, not to the parents of the anaphylactic child.





Responsibilities of All Students

  • Learn to recognize symptoms of anaphylactic reaction.
  • Avoid sharing food, especially with anaphylactic children.
  • Follow school rules about keeping allergens out of the classroom.
  • Follow school rules about washing hands.
  • Refrain from “bullying” or “teasing” a child with a food allergy.



5. Traffic Regulations


Rules are in effect from 8:00 a.m. to 4:00 p.m., Monday to Friday


In reviewing the traffic safety at Sacred Heart School, the following policies have been made. Most of these rules are already in effect and are being written here in an effort to reinforce them. The central issue is the safety of the children.  It is our goal to reduce the chance of accidents occurring.  There are over 200 cars a day that drop off and pick up. This happens during a narrow window of time and traffic congestion occurs. Patience and safety are of utmost importance.


The children will have these rules reinforced at school so they too can share in the responsibility of being safe. A diagram is attached for your convenience.


Barry Marshall or another staff member may issue a reminder notice on your vehicle if you are not following the safety rules.


Traffic Flow:


We will continue with the one way traffic. Entry during school hours (8:00 am-4:00 pm Monday to Friday) will be from the South entry flowing north to the North exit.

All traffic, at peak times, will be directed to circle around the Monastery. There will be no parking along the back of the Monastery (the area to the left as traffic moves north behind the building).

The same applies to the overflow gravel parking area. All entry to the school property is, therefore, to take place from the south entrance.

Reminder-The gravel area is for parents who are parking.  Please do not use this area to drop children off or pick children up.


Drop off/Pick up Zone:


Who should use the Drop off/Pick up zone?

The drop off zone is meant for those children who can easily and safely get out of their vehicles in about a twenty second time frame.

If your child is unable to do this, or if they need help getting out of your vehicle, you should use the parking areas.


For those using the drop off/pick up zone, please observe the following rules:

  • The drop off/pick up zone is a single file line between the North crosswalk (see map) and the South crosswalk. You are encouraged to drop off as far north as possible so as to allow those behind you the chance to move up.
  • Drop off/pick up is on the right side of the roadway only.
  • Children are to exit only out of the right side of the vehicle.
  • When your child has exited the vehicle, the driver may turn in to the middle lane and proceed carefully out of the property.
  • Use signal light to indicate a change of lanes, ready for exiting after drop off/pick-up, and heading towards kindergarten parking.

Do not let the children out of the vehicle in the middle of the roadway.


North and South Crosswalk:

Crossing the road during school hours (between 8 am-4 pm) is ONLY allowed at the crosswalks. We have organized a crosswalk patrol to help in this area.  The staff and student crossing guards are responsible for safely getting children and adults across the driveway. Please follow their instructions and respect their decisions.



Parking will continue to be available in three areas: between the south entrance and the north exit on the west side, on the south side of the Parish Centre, and in the gravel lot.

  • Parking will be on a first come, first served basis. Once your child is safely on school property, you may wish to leave and free up a parking space for those later than you.
  • The parking lot in front of the school building and the few on the north end of the driveway are for Kindergarten only.  A “K” should be prominently displayed.
  • The two reserved 24 hour spots in front of the school is for the successful bidders at the annual Dinner/Dance Auction. Please respect their right to park there at any time.
  • The handicap parking spot is for cars with a handicap decal.
  • There are many times when parents are helping in the school for extended periods of time. In these instances, you are encouraged to not park in front of the school as  Kindergarten dismissal is at 2:50 pm. These parents, too, need a close place to drop off and pick up.
  • Please observe the “no parking” signs along the front of the school and across the North Bridge. For the sake of people leaving the school grounds, do not park along Arthur Drive at the north bridge exit.

Children and parents walking to and from the gravel lot are expected to cross on the inside paved part of the bridge, not on the dirt bulkhead.


Special rules for the end of the day:

There is often not enough parking on the gravel lot at the end of the day to accommodate everyone. If your child can easily get into your car without your help, you may wish to pick up in the drop off/pick up zone.   Be prepared to move forward in line as others leave. Pick-up is only allowed between the north and south crosswalks unless the child is accompanied by an adult. So remember your child is only allowed to enter your car once you have moved past the south crosswalk. Once you have picked up your child you may turn into the middle of the driveway and carefully exit. Remember to use your signal. Please do not leave your car unattended while in line.



Appendix B (PEC and Staff Members)


Parish Education Committee (PEC):


Fr. Edgar Polotan  - Archbishop’s Representative

Kelly Kozack - Principal

Alexis Racela -Teacher Representative

Krista Maznik - Chair

Mario Costa  - Treasurer

Jason Cummings  - Secretary

Chris Hermesmann - Vice-chair/Fundraising

Jordan Kinghorn - Parent Participation Program

Kim Gougen - Technology/Community Outreach




Pastor: Father Edgar Polotan OSA

Father Francis Galvan OSA

Principal: Kelly Kozack

Vice-principal: Brandy Grund 

Bookkeeper: Renee Travis

Secretary: Susie Rumpel



Classroom Teachers


K: Grace Tamkee

KA: Dawn Largoza

Class 1: Alexis Racela

Class 1A:  Kathleen Irving

Class 2: Eva De Sousa

Class 2A:  Charlotte Lim

Class 3: Tamara Falcos

Class 3A: Jennifer Hopson

Class 4: Jennifer Winning

Class 4A: Vincent Hart

Class 5: Greg Southwell

Class 5A: Lisa Hessels

Class 5B: Brian Heraghty

Class 6: Claude D’Souza

Class 7: Peter Maxwell

Class 7A: Alison Chapman



Specialist Teachers


Brandy Grund (Learning Resource Head)

Mateya Doogan (Learning Resource)

Maureen Parker (Learning Resource)

Blair Larratt (Learning Resource/IT)

Lisa Wiechers (French)

Jason Jones (P.E.)

Andrew Rapier (IT/Library)

Milan Milosevic (Band)


Support Staff


Holly Haughian (EA)

Rita Johnston (EA)

Claire Wichers (EA)

Sandra Batista (EA)

Kayleigh Cantwell (EA)

Rebekka Cates (EA)

Detrick Hearn (EA)

Nicole Johal (EA)

John Karis (EA)

Lia Munro (EA)

Veronica Zerr (EA)

Doris Holscher (OG Tutor)

Nora Wyenberg (OG Tutor)

Colleen Lee (ELL Tutor)



Maintenance Supervisor


Barry Marshall




Appendix C 


Tuition Fees for 2017-18


Application Levy:         $125 (Non-refundable unless child is not accepted)



US Resident
US Resident
One Child $290 $320 $505 $672 $878
Two Children $545 $605 $950 $1334 $1746
Three or more $610 $670 $1060 $1986 $2604
*Category 1
  • Registered in this parish
  • Regularly attend mass at this parish
  • Use Sunday envelopes or PAP (no amount specified) from this parish on a regular basis
  • Participate in the work activities required of you by Sacred Heart Parish
  • Authorized by the pastor to attend the school
**Category 2
  • Not a member of the parish



Tuition fees are reviewed annually by the Education Committee.  A family may choose one of the following tuition payment plans:


  • Pre-approved monthly debit from your chequing account, on the first of each month from Sept. to June. 
  • One advance payment by cheque dated September 1,  or two payments, one cheque payable on September 1 and the remainder payable on January 1


No child will be refused admission solely on the basis of the family’s financial situation.  Those families seeking a reduction of tuition fees (even temporary) must contact the Business Manager and complete a Request for Financial Relief form.


Food Allergy Awareness Policy



To minimize the risk of accidental exposure to allergens from food for those students at risk for anaphylaxis. To supplement and be used in conjunction with the schools "Anaphylaxis Policy" and "Anaphylaxis Emergency Plan" form.


Definitions and Scope:


Allergen: a substance that causes allergy

Anaphylaxis: a severe, life-threatening reaction to an allergen

Food allergy: a response of the immune system to a component of food, which may result in anaphylaxis

To address the safety needs for those students at risk for anaphylaxis from food allergies.  For the purpose of this policy, these students will be referred to as being “at risk for anaphylaxis”. 


Rationale and Intent

Sacred Heart School prides itself in its school celebrations and community mindedness. Not only are meals and snacks eaten within the classroom, but many school events occur where students at risk for anaphylaxis may participate in activities involving food from outside their home. Sacred Heart School also serves the parish and community by having food related events be prepared for or occur on school property. Due to the nature of these events, the school is not able to oversee what foods are involved. 


The intent of this policy is to minimize potential risks, to communicate potential risks, and to identify a process for students at risk for anaphylaxis to be safely involved in school events. 


Guiding Principles and Goals:


  • To address the safety needs for all students at risk for anaphylaxis from food allergies, regardless of allergy type
  •  To be a “Peanut-Nut Aware” school.  Peanut is the most common cause of food allergy, and due to the nature of the peanut components, can cause the most severe and anaphylactic reactions.  In addition, peanut butter presents particular challenges in terms of cleanliness and cross-contamination.  Other nuts are to be avoided since they are also common allergens and are often processed with peanuts. We ask that parents choose snacks and lunch items that are peanut and nut free.  We ask that foods involved in school events be peanut and nut free. 
  • To identify a process for communication and safe decision making where students at risk for anaphylaxis could be involved in eating foods from outside their own home. 
  • To promote the inclusion of students at risk for anaphylaxis as much as safely possible in food related school events, recognizing the social and in some cases spiritual aspects of food and eating in community.
  • To identify a process for dealing with peanut or nut products found in school lunches.
  • To communicate potential risks to families of students at risk for anaphylaxis as a result of various user groups using the school kitchen/property outside of school hours.
  • To encourage user groups to follow steps to minimize potential risks.
  • To share the responsibility for foods brought into the school between parents, students, teachers, school staff, parish and community members.


1.0 Food restrictions for food from outside the home FOR STUDENTS AT RISK FOR ANAPHYLAXIS:


The completion of the "Food Allergy Permission Form" and the "Anaphylaxis Emergency Plan" form by parents, after careful consideration and in consultation with the classroom teacher, is the process used to identify students at risk for anaphylaxis from food allergies.


1.1  Parents should provide approval for any foods eaten outside the home for a student at risk for anaphylaxis.  See the “Food Allergy Permission Form”.

1.2  The " Food Allergy Permission Form " should be reviewed by the teacher for all events involving foods from outside the home,  to identify if any foods from outside the home will be allowed with parent approval.  Parents will confirm with the teacher by email if a food or foods will be allowed.  If there is any doubt as to whether the child is able to eat a food, the food should not be eaten and an alternative food from home should be offered (if available).

1.3  Alternative treats for special occasions should be supplied by the family of the student to replace foods involved in an event if needed, or in case of concern about a particular food.  These items should be labeled with the students name and class and may be stored in the school.


2.0 Classrooms:


All foods eaten within the classroom should NOT contain peanuts or nuts.


2.1  The classroom teacher will meet with parents of students at risk for anaphylaxis to identify if other safety practices are required for the particular needs of the student.

2.2 Families should not send peanut or nut containing foods to school for snacks or lunches.  Peanuts or nuts should not be listed in the ingredients of pre-packaged foods.  “May contain” or “trace” statements are permitted, unless otherwise determined and communicated by the classroom teacher, since classroom procedures to avoid cross contamination will be followed.


2.3  Special treats sent for the class:


  • Should not contain peanuts or nuts in the ingredient list, “Peanut /nut free” items are preferred. “May contain” or “trace” statements are permitted, unless otherwise determined and communicated by the classroom teacher.
  • Home-made items should be prepared without peanut or nut ingredients and with steps to avoid cross contamination with peanut or nuts.  This includes baking on clean surfaces with clean baking equipment, and keeping all peanut or nut products stored away from the baking area and baked items. 
  • If requested, ingredient lists should be provided for baked items to review for allergens of concern


2.4  If peanut or nut containing foods are found in school lunches, the foods will be sent home with a note and the child will be offered other food shared from the class  (if appropriate).


2.5 The following should be taught and followed in the classrooms to avoid accidental exposure or cross contamination:


  • Not sharing food, utensils or containers (for those students at risk for anaphylaxis).
  • Cleaning all eating surfaces well.
  • Placing food or snacks on a napkin rather than in direct contact with a desk or table.
  • Getting children towash their hands before and after eating.


3.0  School events involving food, during school hours:

All foods provided to the students as part of a school event should not contain peanut or nuts.

A form titled "Food for School Events" is required to be completed for all school events where food is involved (not including hot lunches or bake sales). See attached form. Copies are available from the office.


4.0  School Hot Lunches:


  • The hot lunch coordinator should avoid lunch items which contain peanuts or nuts, and obtain ingredient lists for foods when possible.
  • The ingredients for hot lunches should be communicated with the order form or posted in the kitchen if possible. A contact website or name may be given if ingredient lists are not available.
  • Parents ordering lunches for children with allergies are responsible for ensuring these items are safe.


5.0  Bake sales:


  • Home-made items should be prepared without peanut or nut ingredients and with steps to avoid cross contamination with peanut or nuts.  This includes baking on clean surfaces with clean baking equipment, and keeping all peanut or nut products stored away from the baking area and baked items.
  • Parents of students at risk for anaphylaxis should provide a note for the teacher each time they agree to allow their child to purchase foods from a bake sale. 


  1. Parish/Community/School functions involving food, occurring outside of school hours (usually with parent supervision if student attending):


Families should be aware that due to the nature of these events, the school may not be able to oversee which foods are involved, and ingredient lists may not be available in advance.  Parents of children with food allergies are responsible for the communication related to food if their children are attending. Alternative food may need to be provided. 

The following steps are encouraged by individuals or groups using school property for events involving food occurring outside of regular school hours.  Information regarding these steps will be posted in the kitchen, and handed out by the office or kitchen coordinator to user groups as required.


1.  Foods containing peanuts and nuts should be avoided.

2.  Any foods requiring storage prior to an event should be properly labelled for that event and stored in a designated place to avoid cross contamination with school related food.

3.  If possible, user groups should have ingredient lists available for any inquiries.

4.  All foods left over should be removed from the school or discarded after the event.

5Thorough cleaning of the school kitchen (and other areas if applicable) is required after each event.


7.0 Other concerns:


7.1 Field Trips:

  • Teachers will notify parents of students at risk for anaphylaxis if foods from outside the home will be eaten as part of a field trip
  • The parents will notify the teacher if these foods are allowed, and alternative food from home will be provided if needed.  If in doubt, foods involved in a field trip will not be given


7.2 Classroom crafts or projects involving food:

  • The teacher will review materials used for crafts or projects for allergens and will notify the parents of the students at risk for anaphylaxis if there is a concern with any of the products used.


7.3 General Cleanliness:

  • All of those involved with preparing or serving food to students should wash their hands well prior to food preparation and service, and take steps to avoid cross contamination with other foods.
  • A regular cleaning schedule for the kitchen and fridge/freezer should be maintained




Food at School Events


Please complete this form for all school events involving food, as far in advance as possible, and post in the kitchen.


Name of Event:___________________________________________ Date of Event:______________________

Event Coordinator:________________________________________

Name(s) of person(s) completing this form: ______________________________________________________

 1.  List all foods being provided to students at the event


  • Complete the table below after food is purchased, attach a separate paper if more room is needed
  • Ingredient lists should be labeled for all foods.  A review for peanuts and nuts will take place by the purchaser of the food for general avoidance of peanuts and nuts, however an additional review for specific allergens will be done by the parent and/or teacher for identified students with food allergies.  If unsure, please see the office to contact an Anaphylaxis committee member.
  • Please avoid foods with "may contain" statements for peanuts or nuts if possible.  See the back of ordering form for suggested foods, check the label every time.

Name of Food:

Purchased at:

Ingredients checked by purchaser to NOT CONTAIN Peanuts or Nuts: (PLEASE CHECK)

















2.Please complete checklist:


  • Food labels for purchased foods are still attached to food, and/or photocopied and attached to         this  paper,  for review by teachers/parents as needed
  • Email sent to the office communicating: name of event, date of event, what foods are involved,                                                                                              and confirming this form is posted in the kitchen
  • All foods are stored in kitchen with additional label specifying the name and date of the event.



Parent’s Prayer


Heavenly Father, help me to be true to the great privilege and great responsibility that you have given to me.  Teach me to be both an example and a friend to my children.  Grant that I may never be so busy with outside things that I do not have time to assist them in their needs, correct them in their errors and share with them in their joy.  Help me to understand how much they need me.


May I never be irritable or impatient.  Give me your necessary grace when my children take me for granted and do not appreciate the extra work they cause me.  When I am physically tired or weary in mind may I always remember that my frustrations must not come in the way of my love for my children.  But give me the courage to be able to say “no.”


Above all, dear Lord, may I be an inspiration by example for them to grow up in Your ways—to be kind and generous, honest and truthful, merciful and just.  Lead them, through me, to know you and to turn to you in their joys and sorrows, in their cares and anxieties so that they may acknowledge You as their Father and Jesus as their Brother.  Amen.







About Sacred Heart

Sacred Heart Elementary is a Catholic Independent school serving the communities of Ladner and Tsawwassen in South Delta, BC.  With a beautiful campus, dedicated staff and a wide range of extracurricular activities, students in K-7 receive a well rounded education within a loving Christian environment.

Contact Us

Contact Us

Box 10, 3900 Arthur Drive Delta, BC, V4K 3N5
1 604-946-2611